Time tracking isn’t an unusual business practice. A lot of employers around the world are using this software to increase productivity, improve project management and keep the project profitability at a maximum. Additionally, such software is used for attendance as well, and employees whose employers use this type of software enjoy accurate overtime payments for their work.
However, if your employees are encountering this type of software for the first time, it can seem a bit over the top, and unnecessary. Which is why there are 5 questions about time tracker software you should be able to respond to in order to ensure your workers that such practice benefits everyone.
How Does Time Tracker Software Work?
Keep in mind that not all of your employees are tech geniuses, so keep your answer short and simple. The time tracking apps consist of two parts most of the time – an agent and a dashboard. The agent is a piece of software you install on everyone’s computers, employees click start and stop buttons when they start/stop working on a certain task, and during that time the app records which apps and websites your employees are using.The other part is the dashboard, usually cloud-based, which managers and admins can access to see the data this software collected.
How Will You Use the Data?
This is a question which will definitely be one every employees’ list because it’s their data you’re collecting. We can’t really give you a correct answer to this question, because it really depends on you, and what you plan to do with the data.
However, some of the most common uses include:
- Data-based employee evaluations
- More accurate client billings and employee payments
- Creating improvement plans and trainings for developing professional skills
- Increasing productivity and efficiency
- Providing clients with proof of work, etc.
Who Has Access to the Data?
Most time tracker software has four data access levels. The first one is admin access, which you, as an employer, will have. With this level, you can see each piece of data the software collects, on any employee.
The second is manager’s access, which you can give to the team leaders. This access only lets managers see the data regarding their own teams. Employee access allows employees to see their own data, and only that. While client access lets clients see data related to their own projects.
Do I Have to Interact With the Software?
In most cases, the answer is yes. When your employees start their computers, they’ll need to turn on the software, and clock in for the day. Once they start working on a task, they must click the start button on the widget in order for the app to track their activities. Once they’re done, they click the stop button and the app stops tracking them. They can also click the break button when they’re going on their breaks, and the time tracker software won’t be monitoring their activities until they finish the break time.
What’s in It for Me?
Studies have shown that most employees don’t have issues with sharing data, IF they’re getting something in return. Time tracker software can help them in terms of accountability, workload organization and management. Furthermore, since the software serves as a clock in device, all their working hours will be accounted for, and they won’t have to worry if they were paid correctly or not.
Also, employee evaluations will be more objective once you start basing them on real data instead of exclusively on the comments from other coworkers. The data can serve as a great basis for promotions, as well as pay raises.
When you first tell your employees you want to use the time tracking tool, you can expect confusion, a lot of questions and worrying on their end. It’s your job to ensure they understand how the software works, and that’s in no way affecting their privacy.